We value complaints as they help us to improve our products, services and customer service.
CHOICE is committed to consistent, fair and confidential complaint handling and to resolving complaints as quickly as possible. We aim to make it easy for
people to make a complaint if they are dissatisfied and we will treat all customers making a complaint equally.
Definition of a complaint
Complaints are defined as any expression of dissatisfaction or grievance made to CHOICE staff by a customer or member of the public in relation to our business, our products, our services, or our staff.
Where can I make a complaint?
What information should I provide, and what happens to it?
To help us investigate your complaint quickly and efficiently, we will ask you for the following information:
Your name and contact details
The nature of the complaint
Details of any steps you have already taken to resolve the complaint
Details of conversations you may have had with us that may be relevant to your complaint
Copies of any documentation which supports your complaint.
We record all verbal or written complaints. This assists our management team to monitor feedback in order to identify ongoing trends and continuously
improve our processes and service.
Customers' personal details or details of their complaint will not be divulged to third parties unless we have written consent. All of your private
What happens to my complaint next?
We are committed to being responsive to your needs and to resolving your complaint as quickly as possible.
We will acknowledge receipt of a complaint within 24-72 hours, and will strive to resolve all complaints within seven days.
Wherever possible, we aim to resolve your complaint at the first point of contact, with as little formality as possible.
If we're unable to resolve your complaint immediately, we'll give you a timeframe, a contact person and details of our complaint handling process. We may
need to contact you to clarify details or request additional information where necessary.
How will you keep me informed on progress and outcomes?
We'll make contact regularly to update you on the progress of your complaint, especially if there are any delays or changes to what we have previously
We'll also give you feedback on any changes to our products, services or processes that occur as a result of your complaint.
Where appropriate, after we resolve your complaint, we may contact you at a later date to seek your feedback on how it was handled.
What if I'm unhappy with the proposed resolution?
If your complaint cannot be resolved by the usual complaint process, it will be referred to CHOICE management, and you will be informed and provided with
an amended timeframe for resolution.
If we are still unable to resolve the complaint to your satisfaction, we will provide you with information about how you can take further action.
Do you review your complaint handling policy and procedures?
CHOICE is committed to continuous improvement and we review this policy and process regularly and update it as required.
This document was last updated 28 November 2016